This year, we will be in the newly renovated exhibit halls A, B, & C. Our floor plan is slightly modified from last year and jam packed with our most popular 10x10 booths. We will also be offering bulk space for our exhibitors needing the extra room. As we have done each time there is a floor plan change, seniority will determine the order in which booths are selected. FAQs for the specifics on how booths will be assigned can be found at https://www.southeastgreen.org/exhibitors. You will need to be logged in as a member to receive member pricing. If you are not a member and would like to become one, please visit our website for additional information.
SHOW DATES & HOURS
6/14/2023 9:00 AM to 3:00 PM
6/15/2023 10:00 AM to 2:00 PM
TERMS & CONDITIONS
BOOTH DETAILS: Booths are sold in increments of 10’ x 10’ unless otherwise noted. Each exhibit space will include an 8’ high back drape and 3’ high side drape and will be furnished with an identification sign showing your company name. Each booth rental includes back and side draping, one table, two chairs, one lunch voucher per booth per day, and a company identification sign.
Table, chairs & wastebaskets are included, but please let RPM Xpo know if you will need one. Carpet not included. Event tickets and passes/badges to the exhibit hall are included in booth cost as follows: up to 4 complimentary exhibitor badges per booth. These must go to employees of exhibiting company and not attendees. If you would like to purchase a show ticket for one of your customers, please reach out to the Southeast Green staff.
PAYMENT: The GGIA Board of Directors is working to shift most payments to online transactions. We have reached the point where it is more efficient to pay the credit card fees than to pay a staff member to manually complete the transactions by check. Please plan to pay by credit card. If you are unable to pay by card, you must call to make arrangements for payment by check.
CANCELLATIONS: To cancel participation in the 2023 Southeast Green Trade Show, a written notice must be received at the above address prior to Feb. 28, 2023. Written cancellations received prior to Feb. 28, 2023, will only incur a 10% handling fee. NO REFUNDS after Feb. 28, 2023.
SUBLETTING AND USE OF SPACE: Exhibitor shall not sublet rented exhibit space or any part thereof. No exhibitor may assign, sublet, or apportion the whole or any part thereof the space allotted nor exhibit therein any goods other than those manufactured or handled by the exhibitor in the regular course of his/her business, nor permit any representative of any other firm to solicit business, take orders, or sublet in his/her space. Exhibitors assigned to the space besides columns are not allowed to spread out and utilize additional space. All exhibitor displays must be confined to the booth space purchased. Use of tents in the booth spaces is not allowed. No exhibits will be permitted which interfere with the other exhibits, impede access to them, or impede the free use of the aisle. Booth personnel, including demonstrators, receptionists, and models are required to confine their activities within the exhibitor's booth space. Apart from the specific display space for which an exhibiting company has contracted with GGIA, no part of the Gas South District Convention Center or its grounds may be used by any organization other than GGIA for display purposes.
EXHIBIT RESTRICTIONS: Exhibits may not extend beyond the allotted booth space. GGIA or show decorator will not be responsible for damage of material resulting from encroachment in the aisle. Plant material and/or products in excess of 3’ high must be confined to the rear 4’ of each booth. The GGIA Executive Committee will be charged with the enforcement of this rule, and any violations will be immediately corrected, or possible loss of booth space may result. No selling is allowed in the aisles. Aisles must be kept clear in accordance with Fire Marshall’s regulations. Violations will be removed at the exhibitor’s expense.
DIRECT SALES: Direct sales of any item from the booth while the show is in progress are strictly prohibited. Merchandise will not be permitted to leave the exhibit hall before 2:00 PM on Jun.15, 2023. There will be no exceptions. Exhibitors must provide an itemized bill-of-sale for all display material sold. An exhibitor allowing buyers to remove material from their booth prior to 2:00 PM on Jun. 15, 2023, will risk booth forfeiture for the following year.
UNAUTHORIZED SOLICITATIONS: Sales or solicitations by individual and/or firms not renting booth space in the show is prohibited. Please report any violations to show management.
SETUP: All exhibits requiring equipment must be moved in by the deadline on Jun. 13, 2023. Any booth not moved in by this time shall forfeit payment and use of their booth space unless otherwise arranged. Hand trucks, dollies, and forklift services are provided by GGIA free of charge on Jun. 13, 2023.
OPERATION: Each exhibit must be staffed by at least one representative of the firm during all show hours. Booth representatives must always wear badges. All mechanical or electrical devices producing sound or light must be operated with consideration to adjacent exhibitors. Show Management reserves the right to determine the acceptable sound or light level.
TEAR-DOWN: All exhibits must remain in place until the show has officially ended at 2:00 PM on Jun. 15, 2023. Early breakdown of an exhibit will result in the forfeiture of booth space the following year. At the time of tear down, it becomes extremely difficult for security and show staff to supervise. It is the sole responsibility of the exhibitor to have personnel stay with the booth from tear-down through loading to assure the safety of your product. For security purposes, we ask that all exhibitors wear their name badges during move-out. If the product is being dismantled or shipped via RPM Xpo, the exhibitor is responsible for their property until a representative of RPM Xpo arrives at the booth. All products must be out of the show hall by 10:00 PM on Jun. 15, 2023. If you are unable to remove your products by that time, they will be thrown away. Exhibiting companies that leave behind items or plants that are thrown out will be solely responsible for additional fees incurred for disposal.
SECURITY: GGIA will provide adequate security service for the exhibit hall during the hours of the show as well as when the show is closed. As further protection, GGIA management encourages exhibitors to have at least one employee in the booth during the hours of move-in and particularly during the hours of move-out so that each exhibitor will assist in the security of his individual materials. GGIA management also requires that the exhibit booths be staffed at all times during regular show hours by qualified regular employees of the exhibitor. However, in all cases, the ultimate responsibility of security lies with the exhibitor at all times and GGIA will not be held liable for the loss or theft of any or all items from an exhibit booth.
EXPOSITION SITE REGULATIONS: The Gas South District Convention Center prohibits the distribution of helium-filled balloons or adhesive-backed decals within the building. Any expense incurred in removing such items shall be paid by the violating exhibitor. All food or drink items distributed from booths must be approved by Proof of the Pudding, the Gas South District Convention Center, and the GGIA trade show staff well in advance of the show.
FIRE SAFETY AND HEALTH REGULATIONS: The Exhibitor agrees to comply with local, city, and state laws, ordinances and regulations, and the regulations of the exhibit hall and show management covering fire, safety, health, and all other matters. No smoking in the show halls. Fire codes require that all gas-powered equipment must contain no more than (2) gallons of gas and the gas tanks must have a locking gas cap to be adequately sealed by tape or some other appropriate manner. All battery cables on gas-powered equipment must be disconnected and taped to avoid potential sparks. All cut Christmas trees, greenery, or pine straw products must be treated with a fire retardant to prevent any fire hazards.
LIABILITY: Exhibitor hereby waives all claims against GGIA, its Board of Directors, staff, members, service contractors, or exposition site employees resulting from injury, loss, theft, damage, or destruction of property or in the event Exhibit Contract is revoked or canceled for violations of Regulations or Acts of God or conditions necessitating cancellation of the show.
INSURANCE: Exhibitor shall obtain and keep in force, during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance insuring the liability set forth in this Exhibitor Contract, in an amount not less than $1,000,000 combined single limit for personal and property damage. The Exhibitor acknowledges that GGIA does not maintain insurance covering the Exhibitor's property and that it is the sole responsibility of the Exhibitor to obtain business interruption and property damage insurance insuring any losses by the Exhibitor.
CODE OF CONDUCT
GGIA is committed to providing a safe, productive, and welcoming environment for all meeting participants and GGIA staff. All participants, including attendees, speakers, volunteers, exhibitors, GGIA staff members, service providers, and all others are expected to abide by the Southeast Green Conference and Trade Show Code of Conduct.
Be respectful of others, and treat them the way you would want to be treated. GGIA has zero tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, please inform someone at the registration desk or the GGIA Executive Director.
Unacceptable behavior is defined as:
Harassment, intimidation, or discrimination in any form.
Verbal abuse of any attendee, speaker, volunteer, exhibitor, GGIA staff member, service provider, or other meeting guest.
Examples of verbal abuse include but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening/stalking any attendee, speaker, volunteer, exhibitor, GGIA staff member, service provider, or any other meeting guest.
Disruption of presentations during sessions, in the exhibit hall, or at other events organized by GGIA throughout the conference and trade show.
All participants must comply with the instructions of the moderator and any GGIA event staff.
Prohibited items include:
Political statements of any kind.
Out of respect for our exhibitors, presentations, postings, and messages that contain special offers, job offers, product announcements, or solicitations for services are prohibited outside of the exhibit hall. A job board is provided free of charge in the exhibit hall. GGIA reserves the right to remove such messages and potentially ban sources of those solicitations.
Participants shall not video or record during education sessions without the explicit written consent of the presenter and the GGIA Executive Director.
Participants shall not take pictures of presentation slides without the consent of the speaker.
GGIA reserves the right to take any action deemed necessary and appropriate, including immediate removal without warning or refund, in response to any incident of unacceptable behavior.
GGIA reserves the right to prohibit attendance at any future meeting, virtually or in person.
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